Exhibitor Information
(View Hyatt Regency Hotel Floor Plans)

This annual conference will be held at the Hyatt Regency Hotel on the Historic Riverfront in Savannah, GA from FEBRUARY 28 -MARCH 3, 2010. Over 1200 persons interested in youth, including but not limited to, educators of all levels, health and human service counselors and personnel, criminal justice professionals, and business and community leaders are expected to attend. A limited number of exhibit spaces will be available for display of materials that are of interest to our participants.

Exhibitor Rates

• $275 – One six-foot skirted table and one chair
• $100 – Each Additional Table
• $50 per table – Access to power

Location: Exhibit space will be located on the Second Floor Balcony of the Hyatt Regency. Your table will be available from 10 am on Sunday, February 28 through 12:30 PM on Wednesday, March 3, 2010.

Non-Profit Organization Tabletop Display Rates

• $200 -- One six-foot skirted table and one chair

Location: Non-Profit Organization Tabletop Displays will be located in the Lobby of the Hyatt Regency. Your table will be available from 10 am on Sunday, February 28 through 12:30 PM on Wednesday, March 3.

NOTE: There will be no access to power in the Lobby. Additional tables will not be available. Absolutely no additional tables or racks may be set up next to your table. This area is designated for tabletop, informational displays only and reserved for non-profit organizations. No merchandise may be sold in the Lobby.

Exhibit space is not reserved until your payment is processed. Your reservation must be received prior to the conference. All exhibitors must complete the Exhibitor Reservation Form and disclose full details regarding the items to be displayed/sold. Exhibitors who withdraw prior to February 18, 2010 will be assessed a 10% processing fee for their refunds. There are no refunds for exhibit space beginning February 19, 2010.

Take One Table

If you are looking for an extremely economical and effective way to attract the attention of our attendees,take-one exhibiting is the opportunity for you. The take-one tables are strategically located in the registration area, enticing our attendees to take a closer look. Our attendees can consult your materials between workshops, and then take them to share with their colleagues. Ship 800 copies of each item to arrive no later than February 18, 2010 to:

JANICE REYNOLDS
Georgia Southern University
Continuing Education Center
Nessmith-Lane CE Bldg 229
Plant Drive
Statesboro, GA 30458
phone: 912-478-1755

$150 per item (flyers and catalogs would constitute two items)

Advertising in the Final Conference Program

Deadlines:
Reservation: January 8, 2010
Copy: January 22, 2010

We are now offering advertising space in the Final Conference Program. Advertising in the final program is a wise way to spend your marketing dollars. The final program offers excellent exposure, as it is the only resource attendees receive containing the complete itinerary of all workshops, meal functions, and other events. The final program requires attentive examination by all recipients in order to determine workshop selections. Each time the program is reviewed, your ad is seen. The deadline for advertising in the Final Conference Program is January 22, 2010.

Shipping Information
For on-site exhibitors wishing to ship materials to the Hyatt Regency in advance, please use this address: Boxes that do not contain this complete information will be rejected and returned to their point of origin.
Hyatt Regency Savannah
Two West Bay Street
Savannah, GA 31401
Attn: Youth at Risk Conference
Recipient's Name and Stephanie Muehlher - Convention Services

Please arrange for your boxes to arrive after February 21, 2010 (one week prior to the conference).
There is a receiving and storage rate to be paid by the exhibitor. Please confirm the per day rate with Stephanie Muehlher by contacting her at 912.721.4718 or by email at smuehlher@hyatt.com

Accommodations
Please visit the Hotel Information link to see a complete listing of the Room Blocks that have been reserved for the conference. Exhibitors wishing to stay in the Hyatt should book their rooms ASAP. Phone: 800.233.1234 The Room Block code is GSUC and may also be referenced under the name of the conference.

ONCE YOU ARRIVE....

The exhibit space at the Hyatt Regency Savannah is on the second floor balcony or in the lobby (for non profit organizations). Exhibits are not in a separate room and exhibitors are strongly encouraged to remove valuables from the exhibit area when a representative is not present.

On this part of their website is a very clear picture of the lobby. At the bottom of the photo of the Hyatt you will see the word, "PHOTO." Click on that and look at picture number three. The second floor balcony is clearly visible in this picture.
http://savannah.hyatt.com/hyatt/hotels/index.jsp

We are prepared for exhibitors to bring tabletop displays. Each skirted table you reserve is 6 X 3. If you are bringing something other than a tabletop, please contact Janice Reynolds 912.478.1755. There may be additional charges for displays that are wider than six feet.

Set-up / Tear Down

Sunday, February 28
The conference staff from Georgia Southern University may not arrive until 10 AM. Signs assigning placement in the exhibit area will not be placed until they arrive. The Hyatt may not have the tables placed in that area until 10 AM. We appreciate your patience on this first, very hectic day.

Set Up Times:
Sunday, 11:00 AM - 1:00 PM;
for those who choose to wait until Monday, you may set up at your convenience.

Exhibit Times:
Sunday, 2:00 - 6:30 PM

Exhibit Times:
Monday - Wednesday
please follow the conference schedule available on the Conference Overview.

Wednesday, March 3
Tear Down Times
The conference ends at 12:30 PM, on Wednesday. The Hyatt will begin reclaiming their tables at that time. Please have your table(s) cleared by that time.

Contact

Janice Reynolds
Program Development Specialist
912.478.1755
janreyn@georgiasouthern.edu

Marie Williams
Assistant Program Development Specialist
912.478.2260
mariewilliams@georgiasouthern.edu